DESCRIPTION

This article is written with step-by-step Instructions to Clear General Payment from Unbilled Inc. Disb. field of Matter ENQ program.

NOTE: Please ask an Open Practice Admin user or check if you have access to the instructed programs.

*** If there is NO Creditor Invoice but a General Payments (Cash Book) - Type 'I', 

user still needs to create a Debtor Invoice as this will show 

as an Unbilled Inc. Disb. field in Matter Accounts Enquiry (LAMAENQ) program ***

⏹️Matter Accounts Enquiry (LAMAENQ)  program > Unbilled Inc. Disb. field shows the CB Payment

🔑SOLUTION

PART A | Create Debtor Invoice to add General Payments (Cash Book)

1. Open Debtor Invoice/ Credit Notes (LADRINV) program

2. Debtors Invoice/ Credit Note Entry screen appears

3. Select Matter Number

4. Click on Options (top Menu bar)

5. Click on Flag Disbursements for Billing

6. Flag Disbursements for Billing screen appears

7. Click on the General Payments (Cash Book) - Inc. Disb. transaction line

8. Click on the   button

9. Click on Green Tick ✅ button to Save 

10. Unbilled Inc. Disb. line appears for Invoice

11. Raise the Debtor Invoice as usual

NOTE: If the Original General Payments (Cash Book) is GSTX then there will be NO GST for the Debtor Invoice, because the transaction line is pulled through from the Flag Screen.

📌IMPACT

Check the Matter Accounts Enquiry (LAMAENQ) program:

1. Unbilled Inc. Disb. field will reduce the amount

2. Debtors field will show Unpaid Invoice

*** If your Firm does not use Trust to Office Transfer (TRANSFER) program 

then follow PART B and PART C to transfer TRUST money to General/Office Account. ***

PART B | Complete TRUST Payment 

1. Go to TRUST Payments (TRPAYENT) program

2. Must Choose the Type N 

3. Must choose the required Matter No.

4. Complete all required steps

5. Click on Green Tick ✅ button to Save 

PART C | Complete General Receipts

1. Go to General Receipts (LADRREC) program

2. Must choose Debtors option

3. Must choose the Type M

3. Must choose the required Matter No. in Account/Matter field

4. Complete all required steps

5. Click on Green Tick ✅ button to Save 

*** Above instruction applied in Open Practice (OP) Version 8.6.0 ***

Please contact Open Practice Support Team, if above instruction does not resolve the issue:
Phone: 1300 366 002
Email:  opsupport@dyedurham.com